PRIVACY POLICY

Last Updated: June 7th, 2025

1. PRIVACY POLICY

ContractClarify is a web-based platform providing AI-powered tools for automated contract analysis, legal document review, and risk detection (“we,” “our,” “application”, “app”, “platform,” “website”). ContractClarify is developed by Inqodo and enables users to upload legal contracts, extract key clauses, identify obligations, flag risks, and collaborate with legal teams in a secure workspace. Our services are offered through our website (https://contractclarify.com), where legal professionals, compliance officers, and businesses can access AI-driven insights to streamline contract workflows and reduce review time.

To deliver our services effectively, we collect certain personal information from our users, customers, and members (collectively “users”). Additionally, our website collects data automatically through integrated third-party APIs and uses cookies for improved functionality. We are committed to protecting the privacy of all users and ensuring transparency regarding our data collection and processing practices. This Privacy Policy explains how we collect, use, share, and safeguard users’ data while ensuring compliance with relevant privacy laws. This policy applies to all users of our platform, including website visitors. By using our services, users acknowledge and agree to this Privacy Policy, which takes effect upon its publication on our website.

2. WHAT DATA DO WE COLLECT?

At ContractClarify , we only collect the necessary information required to provide our services effectively. The personal information we collect includes a username, e-mail address, and password, which users provide during registration. Additionally, certain data is collected automatically through third-party APIs and tracking technologies.

The information we collect is used to provide services, improve user experience, and communicate with users through email notifications and newsletters. Some data is gathered automatically through various tools, plugins, and cookies integrated into our platform.

2.1. User Information Collection

Our web application collects information from users when they create an account or utilize our services.

This includes, but is not limited to:

  1. Username
  2. Email
  3. Password
  4. Third-party account
  5. Any additional information users provide directly or indirectly (e.g., data collected through cookies or interactions with our services)

2.2. Automatic Data Collection

We also collect data automatically through general web browsers (such as Chrome, Firefox, and Edge) and web hosting servers to facilitate and improve our services. This information may include website usage statistics, referring websites, browser type, language preferences, and session activity. In aggregated form, this data helps optimize our services while ensuring individual users remain unidentified.

Some of the automatically collected information includes (but is not limited to):

  1. Browsing type and version  Operating system details Device information
  2. Pages accessed and user activity
  3. Geographic location (based on anonymized data)
  4. Visit timestamps (date, time, session duration)
  5. New vs. returning visitor status

3. COOKIE POLICY

We use cookies to enhance user experience, improve functionality, and analyze website traffic. This Cookie Policy explains what cookies are, how we use them, and how users can manage their cookie preferences.

3.1. What Are Cookies?

Cookies are small text files that are stored on a user’s device (computer, tablet, or mobile phone) when they visit our website. These files help recognize users on subsequent visits and allow for a more seamless browsing experience.

Cookies generally fall into two main categories:

  1. Session Cookies

Temporary cookies that are deleted automatically when the user closes their browser.

  1. Persistent Cookies

Stored on a user’s device for a set period or until manually deleted. These cookies help retain user preferences and website interactions for future visits.

Cookies do not contain personally identifiable information but may store unique identifiers and certain browsing details.

3.2. Why Do We Use Cookies?

We use cookies for several essential functions, including but not limited to:

  1. Website Performance & Functionality

  1. Ensuring our website functions properly and efficiently.

  1. Remembering user preferences and login details.

  1. Keeping track of users’ interactions with our services.

II.   Analytics & Research

  1. Understanding how users arrive at and navigate our website.

  1. Monitoring and analyzing website usage patterns.

  1. Conducting research and development by collecting user data in aggregated form to enhance services.

III.   Security & Fraud Prevention

  1. Identifying potential security threats and protecting user data.

  1. Preventing fraudulent activity and ensuring compliance with security standards.

IV.        Subscription and Checkout Process:

  1. Remembering user selections during the subscribing and checkout process.

  1. Allowing guest users to complete purchases efficiently.

3.3. Third-Party Cookies

We may use third-party cookies from trusted providers to enhance user experience and analyze website performance. These may include:

  1. Google API & ChatGPT API for automatic data collection.

II.    Analytics Cookies (e.g., Google Analytics) to track website traffic and user behavior.

III.    Advertising Cookies (if applicable) to personalize ads based on browsing activity.

Third-party services may use cookies according to their respective privacy policies. Users are encouraged to review those policies for more details.

3.4. Managing Cookies

Users have full control over their cookie preferences and can choose to:

  1. Accept all cookies for an optimal browsing experience.

II.   Block certain types of cookies through their browser settings.

III.   Delete stored cookies manually from their device.

Most browsers provide options to manage cookies, including disabling them entirely. Below are links to guides for adjusting cookie settings in popular browsers:

4. SECURITY OF USER DATA

At ContractClarify, we prioritize the security and confidentiality of our users’ personal data. We have implemented robust security measures to protect user information from unauthorized access, alteration, disclosure, or destruction. Our internal procedures adhere to strict security standards to ensure the integrity and safety of user data.

We employ encryption methods, pseudonymization techniques, and SSL (Secure Socket Layer) certification to safeguard personal information. These measures help ensure that user data remains protected while being processed, stored, and transmitted.

4.1. User Data Protection and Safety Rights

All users of ContractClarify have the right to access their personal information and to be informed about how their data is collected and processed. Read more about it in Section 8. PRIVACY RIGHTS USER RIGHTS.

5. DATA RETENTION

We retain users’ personal information only for as long as necessary to provide our services or fulfil legitimate business purposes. This includes compliance with legal, regulatory, or contractual obligations. When there is no ongoing legitimate business reason to process or store personal information, we will securely delete, anonymize, or archive the data in accordance with our data retention policies. Users may also request the deletion of their data by contacting support@contractclarify.com.

6. SHARING OF USERS' DATA (DATA DISCLOSURE)

We respect your privacy and only share your data under specific circumstances, as outlined below:

  1. Legal Requirements.

We may disclose users’ information when required by law, court order, or legal authority.

  1. Business Transfers.

If ContractClarify LLC (or any of it’s subsidiary) undergoes a business transfer, merger, acquisition, or sale, users’ data may be transferred as part of the transaction to the new owner or entity.

  1. International Data Transfers.

To improve our services, we may store and process user data on servers located outside the European Union (EU). Users from the EU acknowledge that their data may be transferred to hosting servers outside their jurisdiction.

IV.        Third-Party Service Providers.

We may share users’ data with trusted third parties, including web-hosting providers, payment processors, marketing partners, and business affiliates, who require access to the data to perform essential services.

  1. With User Consent.

We may share anonymized or aggregated data that cannot personally identify any user, with partners, researchers, or for analytics and improvement purposes.

  1. THIRD-PARTY LINKS

ContractClarify relies on third-party services Google services and tools. This is done in order to enhance the functionality of the platform. These services may change as we adopt better alternatives. Our website may also contain third-party tracking and analytics tools to monitor user activity, traffic patterns, and session behavior. Please note that these links may not always be affiliated with ContractClarify.

8. PRIVACY RIGHTS USER RIGHTS

ContractClarify is committed to protecting user privacy and ensuring compliance with international data protection regulations, including the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other global privacy laws.

8.1. GDPR Compliance

Users of ContractClarify who reside in the European Economic Area (EEA) are entitled to rights under the GDPR regarding their personal data stored on our systems.

  1. Right to Access

You can request copies of your personal data stored with us.

  1. Right to Rectification

You can request corrections or updates to any inaccurate or incomplete personal data.

  1. Right to Erasure (Right to be Forgotten)

You can request the deletion of your personal data under certain conditions.

  1. Right to Restrict Processing

You can request limitations on how we process your personal data.

  1. Right to Object to Processing

You can object to certain types of data processing, including direct marketing.

  1. Right to Data Portability

You can request a structured, machine-readable copy of your data for transfer to another service provider.

  1. Right to Withdraw Consent

You can withdraw your consent at any time for data processing activities based on consent.

  1. Right to Lodge a Complaint

You can file a complaint with a Supervisory Authority in your country if you believe your data protection rights have been violated.

To exercise any of these rights, you may contact us at support@contractclarify.com.

8.2. CCPA Compliance (California Residents)

For users based in California, USA, ContractClarify acknowledges the California Consumer Privacy Act (CCPA), ensuring transparency in how we collect, use, and share personal data. California residents have the following rights:

  1. Right to Know

You can request details about the personal data we collect and how we use it.

  1. Right to Delete

You can request the deletion of your personal data, subject to certain legal exceptions.

  1. Right to Opt-Out

You can opt out of the sale or sharing of your personal data with third parties.

  1. Right to Data Portability

You can request a transferable copy of your personal data.

  1. Right to Non-Discrimination

You will not face discrimination or reduced service for exercising your privacy rights.

To submit a request related to your CCPA rights, please contact us at support@contractclarify.com.

9.3. Compliance with Other Global Privacy Laws

We also comply with other privacy frameworks, including but not limited to:

  1. UK-GDPR (for users in the United Kingdom)

  1. Personal Data Protection Act (PDPA) (for users in Singapore and Malaysia)

  1. Lei Geral de Proteção de Dados (LGPD) (for users in Brazil)

  1. Privacy Act 1988 (for users in Australia)

We are committed to protecting your personal data in accordance with all applicable global regulations. If you have any questions regarding your privacy rights or wish to exercise them, please contact us at support@contractclarify.com.

11. AGE LIMIT

ContractClarify’s services are strictly intended for individuals 18 years of age or older. If you are under 18, you are not permitted to use our website or provide us with any personal data. In the event that we inadvertently collect information from a user under 18, we will take immediate steps to delete such data

upon discovery. If you believe we have collected information from a minor, please contact us at support@contractclarify.com.

© 2025 ContractClarify LLC. All rights reserved.